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Accounting Assistant

The Accounting Assistant is an entry level, faced-paced position responsible for providing administrative support for the Controller. Daily tasks including entering data into our accounting software and creating reports as needed. The Accounting Assistant also handles accounts payable and accounts receivable duties, as well as assisting with processing payroll.

Roles and Responsibilities
Provide accounting and clerical support to the accounting department.

Accounts Payable

  • Process accounts payable invoices, including tracking material receipts.
  • Reviews all invoices for appropriate documentation and approval prior to payment.
  • Distributes signed checks as required.
  • Answers all vendor inquiries and reconciles vendor statements.
  • Maintains all accounts payable reports and files.
  • Processes credit card statements, payments and credits.
  • Files all A/P related items as required.

Accounts Receivable

  • Applies customer payments to outstanding invoices.
  • Prepares deposits as needed.
  • Researches and solves payment discrepancies.
  • Weekly collection calls.
  • Assists with billings as needed.

Accounting and Administration Support

  • Assist with reconciling weekly payroll hours.
  • Assists in monthly closings.
  • Assists in researching problems with job costs.
  • Assist in tracking manpower needs.
  • Support the new software setup and testing.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Competencies

  • Customer/Client Focus
  • Results Driven
  • Flexibility
  • Ethical Conduct

Supervisory Responsibility
This position has no supervisory responsibilities.

Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m. This position will have occasionally overtime requirements.

Education and Experience

  • High school diploma or equivalent.
  • Two to three years’ previous experience.
  • MS Office experience background

Additional Eligibility Qualifications

  • Ability to pass drug screening.
  • Ability to pass formal background check, both BCI (Ohio) and FBI.
  • Ability to prove U.S. Employment eligibility.
  • Will be required to complete a personality profile.

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