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We are looking for an Accounting Assistant to perform daily accounting tasks that will support our team. Accounting Assistant responsibilities include providing administrative support by performing various clerical tasks, such as filing, mail handling, making bank deposits, handling invoices, tracking expenses for specific projects, and bookkeeping. Other typical duties include preparing financial records, office administration, and processing payroll. This position requires attention to detail, reliability, and excellent communication skills. If you have experience and are seeking this type of role, we'd like to meet you.

Roles and Responsibilities

Provide accounting and clerical support to relevant departments.

Accounts Payable

  • Process accounts payable invoices, including tracking material receipts.
  • Review all invoices for appropriate documentation and approval prior to payment.
  • Distribute signed checks as required.
  • Answer all vendor inquiries and reconciles vendor statements.
  • Maintain all accounts payable reports and files.
  • Reconcile monthly credit card statement.

Accounts Receivable

  • Apply customer payments to outstanding invoices.
  • Prepare deposits as needed.
  • Research and solves payment discrepancies.
  • Monthly collection calls.
  • Create and send invoices for maintenance contracts and for daily service performed.

Accounting and Administration Support

  • Assist with reconciling weekly payroll hours.
  • Assist in monthly closings.
  • Assists in researching problems with job costs.
  • Answer phones as needed.
  • Provide documentation of service performed to customers on a weekly basis.
  • Set up service contracts and track hours against customer contracted hours.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Competencies

  • Customer/Client Focus
  • Results Driven
  • Flexibility
  • Ethical Conduct

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 4:30 p.m. This position will have occasionally overtime requirements.

Education and Experience

  • High school diploma or equivalent.
  • AAS in Accounting
  • Two to three years’ previous experience.
  • Ability to handle sensitive, confidential information
  • Hands-on experience with MS Excel and accounting software
  • Good math skills and the ability to spot numerical errors

Additional Eligibility Qualifications

  • Ability to pass drug screening.
  • Ability to pass formal background check, both BCI (Ohio) and FBI.
  • Ability to prove U.S. Employment eligibility.
  • Will be required to complete a personality profile.

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